Chinese Supplier Sample Approval Email Template

Before sending

Identify the sample, revision or date so the supplier knows which physical item you reviewed.
List accepted points separately from rejected or pending points.
Describe visible facts and measurements; do not guess the cause of a difference.
Set the next evidence and due date: revised sample, photo, drawing or written confirmation.
State whether mass production remains blocked.

English template Subject: Sample review — [product] — [sample reference] Hello [supplier contact], We reviewed the [product] sample identified as [reference / date]. Approved points: 1. [accepted feature] 2. [accepted feature] Required corrections or pending points: 1. [observable difference, measurement or requested correction] 2. [pending confirmation] Please confirm each point in writing and provide [revised sample / photo / drawing / confirmation] by [date]. This message is not approval to begin mass production. Mass production requires a separate written approval. Thank you, [name / company]

简体中文模板 主题：样品审核 — [产品] — [样品编号] [供应商联系人]您好：我们已检查编号／日期为 [编号／日期] 的 [产品] 样品。已批准项目： 1. [已接受项目] 2. [已接受项目] 要求修改或待确认项目： 1. [可观察到的差异、测量结果或要求修改] 2. [待确认事项] 请逐项书面确认，并在 [日期] 前提供 [修改后的样品／照片／图纸／书面确认]。本消息不代表同意开始批量生产。批量生产需要另行书面批准。谢谢！ [姓名／公司]

This is a communication template, not a purchase contract, inspection standard or legal opinion. Add the correct drawing revision, tolerance and acceptance criteria from your own approved documents.

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