China Supplier RFQ Email Template

What a complete RFQ should ask for

Start with the product and target quantity, then request the costs and timing that can change the real landed price. If the specification is not final, label it as a target instead of presenting it as approved.

Product name, model and important material or dimensions
Target quantity and the next useful price tiers
MOQ and minimum quantity per color, size or variant
Sample type, sample price and courier cost
Standard and custom packaging costs
One-time tooling, mold, setup or artwork charges
Production lead time and the event that starts it
Payment milestones, quotation currency and validity
Incoterm with the exact named place

Copy-ready English template

Subject: RFQ — [PRODUCT] — [QUANTITY] Hello, Please quote [PRODUCT] for [QUANTITY] units using the attached specification [REFERENCE]. Please include: 1. Unit price and price tiers for [QUANTITIES] 2. MOQ and minimum quantity per color or size 3. Sample price, courier cost and sample lead time 4. Standard packaging and custom packaging cost 5. Any tooling, mold, setup or artwork charges 6. Production lead time and the event that starts the lead time 7. Payment terms 8. Quotation currency and validity 9. Shipping term: [INCOTERM + NAMED PLACE] Please list any difference from the attached specification instead of substituting material or construction without approval. Please return the complete quotation by [DATE]. Thank you.

对应的简体中文模板

主题：询价 — [PRODUCT] — [QUANTITY] 您好，请按照附件规格 [REFERENCE]，为数量为 [QUANTITY] 的 [PRODUCT] 提供报价。请列明： 1. 单价以及 [QUANTITIES] 各数量档位的价格 2. 起订量以及每种颜色或尺寸的最低数量 3. 样品费、快递费和样品交期 4. 标准包装和定制包装费用 5. 任何工装、模具、开机或制版费用 6. 生产交期，以及交期从哪个事件开始计算 7. 付款条件 8. 报价币种和有效期 9. 贸易条款：[INCOTERM + 指定地点] 如与附件规格存在任何差异，请单独列明；未经批准，请勿替换材料或结构。请在 [DATE] 前回复完整报价。谢谢。

Why the named place matters

“FOB,” “EXW” or “DDP” alone does not identify the port, factory or destination used for the quote. Ask for the Incoterm and named place together, then verify the freight, customs and tax responsibilities separately for the destination country.

What not to assume

A quotation does not prove that a material, certification, test report, country-of-origin statement or customs code is correct. Ask the supplier to identify differences, keep the approved revision visible and independently verify requirements that affect safety, import or product claims.

Build a free bilingual RFQ

Need messages after the quotation?

The editable supplier communication kit adds templates for samples, specifications, packaging, production updates, defects and shipping.

View all 32 templates — CAD 12

General written communication guidance only. This page is not legal, customs, compliance or contract advice.